Executive Assistant / Project Manager

PART-TIME

IN THIS ROLE YOU WILL:

Own and streamline high-level client operations workflows, ensuring all call outputs, action items, and follow-ups are captured, prioritized, and executed with precision.
Translate client conversations into structured, high-signal documentation in Notion, creating systems that improve clarity, decision-making, and long-term knowledge retention.
Drive project execution and accountability, extracting priorities from calls, assigning ownership, and ensuring consistent follow-through across all initiatives.
Lead call preparation and alignment, building strategic agendas and ensuring both internal and client-facing teams are aligned on goals and outcomes.
Act as a central coordination hub, connecting insights across calls, projects, and stakeholders to maintain visibility and ensure nothing falls through the cracks.
Identify and structure content opportunities from client interactions, building a pipeline of insights for LinkedIn and flagging high-value ideas on a weekly cadence.

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

Operate at a high level, thinking in systems, priorities, and outcomes—not just task execution.
Are highly skilled at synthesizing information, turning conversations into clear actions, structured documentation, and strategic insights.
Have experience with Notion and project management tools (e.g., ClickUp) and can build processes—not just follow them.
Have a working understanding of automations (Zapier, APIs, webhooks) and how tools connect to streamline workflows.
Are proactive, detail-oriented, and comfortable acting as a second brain/right hand to leadership in a fast-paced environment.
Communicate clearly and confidently, able to align stakeholders and maintain accountability across multiple projects.