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Executive Assistant

PART-TIME

We are looking for a smart, experienced and awesome
Executive Assistant to support one of our Rockstar clients!

IN THIS ROLE YOU WILL:

Provide administrative support, including drafting client correspondence, preparing account performance reports, and maintaining organized records to ensure smooth operations.
Assist in systems support and workflow automation, configuring project management tools like ClickUp and Asana to optimize processes and improve team efficiency.
Manage file and task organization, ensuring documents are properly stored and tasks are assigned, tracked, and completed in a timely manner.
Document and refine processes, compiling Standard Operating Procedures (SOPs), capturing workflows, and regularly updating documentation to reflect best practices.
Support marketing operations, handling tasks such as uploading image assets, updating conversion categories in Google Ads, and ensuring automated assets are correctly managed.
Monitor project timelines and progress, tracking marketing operations tasks, ensuring adherence to deadlines, and providing regular status updates to the team.
Collaborate with cross-functional teams, including marketing, operations, and technical support, to improve efficiency, refine processes, and enhance overall project execution.

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

2-4 years of experience with strong organizational and administrative skills, with the ability to manage multiple projects, maintain accurate documentation, and support team operations.
Experience with project management and workflow tools such as ClickUp, Asana, or similar platforms, with the ability to configure and optimize them for efficiency.
Excellent attention to detail, ensuring accuracy in reporting, file management, and process documentation while following structured guidelines.
Ability to analyze and optimize workflows, identifying areas for improvement in administrative, operational, and marketing processes.
Strong problem-solving skills, with a proactive approach to troubleshooting technical and operational issues within digital tools and marketing platforms.
Effective communication skills, both written and verbal, allowing for clear instructions, documentation, and collaboration with different teams.
Familiarity with digital marketing operations, including asset management, Google Ads updates, and automation tools, is a plus.

WHAT'S IN IT FOR YOU:

OTHER THINGS THAT YOU NEED TO KNOW:

This is a Part-Time work opportunity.
You'll be asked to work during Eastern Standard Time (EST).
IMPORTANT NOTE:
Application Requirement: Applications with missing requirements will not be acknowledged. Additionally, ensure all documents are in English.

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