← Back to All Jobs

Executive Operations Assistant

PART-TIME


We are looking for an awesome Executive Operations Assistant to support one of our rockstar clients!

IN THIS ROLE YOU WILL:

  • Take transcript recordings from client calls and format them into clean, structured Notion documents

  • Pull action items from calls and log them accurately into project management tools (ClickUp)

  • Prepare agendas for upcoming client calls based on prior notes and outstanding items

  • Coordinate information across client calls so nothing falls through the cracks

  • Review client call insights and flag ideas that could become LinkedIn content

  • Maintain a running bank of content ideas and surface your top picks on a weekly cadence

  • Work within existing systems while actively identifying gaps and suggesting improvements

  • Act as a second pair of eyes as more structured processes and templates are built out over time

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

  • At least 2-3+ years of experience as a VA, operations assistant, or similar remote support role

  • Strong written communication you can take unstructured information and make it clean and usable

  • High attention to detail you catch things others miss

  • Proactive mindset you flag problems before they become issues and suggest solutions without being asked

  • Comfortable working independently within US business hours with minimal supervision

  • Experienced with call notes, meeting documentation, or similar deliverables

  • Proficient in Notion, ClickUp (or similar PM tools), Google Workspace, and Slack

  • Comfortable using AI tools like Claude and Gemini as part of your daily workflow

NICE TO HAVE:

  • Familiarity with automation tools like Zapier

  • Base-level understanding of connecting tools via API keys, webhooks, or similar integrations

  • Experience supporting content creation workflows or social media coordination

  • Background working with client-facing teams in a consulting, coaching, or agency environment

WHAT'S IN IT FOR YOU:

  • Room for career development

  • Collaborative, supportive work environment where your contributions are valued

OTHER THINGS THAT YOU NEED TO KNOW:

  • This is a part-time work opportunity.

  • You'll be asked to work during Central Standard Time (CST).

IMPORTANT NOTE:

Application Requirement: Applications with missing requirements will not be acknowledged. Additionally, ensure all documents are in English.

← Back to All Jobs

We’re on a mission to build a better future where technology creates good jobs for everyone.

Copyright ⓒ 2024 — All Rights Reserved