Executive Assistant / Operations Manager (EA + Ops focus)

PART-TIME

IN THIS ROLE YOU WILL:

Manage and organize multiple inboxes (5–7 total), creating folder structures, rules, templates, and an efficient triage system for prioritizing emails.
Audit and clean up Microsoft accounts, consolidating personal and corporate files, organizing folders, and assisting with a merge or migration plan.
Set up and maintain a secure password management system (e.g., 1Password or LastPass) with phased team access for easy credential sharing.
Establish light project management workflows using Microsoft Teams or Asana, including folder structures, naming conventions, and short SOPs for daily operations.
Provide manual calendar management, protecting focus time, scheduling meetings, and flagging urgent or high-priority tasks.
Build and maintain a centralized asset library, organizing training materials, proposals, and resources into a clean, reusable structure.
Support light business development outreach, including research, list building, and scheduling introduction calls with templated messaging.

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

You’re highly organized and enjoy turning messy systems into structured, efficient workflows.
You’re confident working within both Microsoft 365 and Google Workspace environments.
You can think critically and recommend improvements rather than waiting for instructions.
You maintain strong attention to detail, especially when handling emails, calendars, and shared files.
You value confidentiality and approach password management and account access with care.
You’re proactive, dependable, and capable of managing multiple tools and processes without supervision.

WHAT'S IN IT FOR YOU:

OTHER THINGS THAT YOU NEED TO KNOW:

IMPORTANT NOTE:

Application Requirement: Applications with missing requirements will not be acknowledged. Additionally, ensure all documents are in English.

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