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Operations and Administrative Support VA

PART-TIME


We are looking for an awesome Operations and Administrative Support VA to support one of our rockstar clients!

IN THIS ROLE YOU WILL:

  • Provide timely, accurate guidance to hikers and partners, supporting safety communications and FAQs to reduce repeat questions.

  • Maintain and structure a 132M+ media library (20,000+ photos/videos), ensuring accessibility and adherence to naming conventions for marketing, press, and conservation purposes.

  • Draft visual assets, assist with newsletter content (Beehiiv), repurpose media across platforms, and support video creation via tools like Lumen5.

  • Support WordPress troubleshooting, Ingram-related guidebook publishing, online store management, and related light administrative or tech tasks.

  • Maintain communication across trail teams, volunteers, and partner organizations; assist with event logistics, checklists, and public-facing project overviews.

  • Assist with donor documentation, reporting, tracking money in/out, and converting loose systems into structured workflows aligned with nonprofit and tax-deductible requirements.

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

  • Highly organized and detail-oriented, able to manage multiple programs, media assets, and communications simultaneously.

  • Proactive and dependable, anticipating needs, flagging issues, and providing solutions without constant supervision.

  • Comfortable with tech and creative tools, including WordPress, Beehiiv, Lumen5, and media library management systems.

  • Strong communication skills, able to coordinate across multiple teams, partners, and volunteers.

  • Process-minded, capable of converting loose systems into structured workflows and maintaining consistent records.

  • Passionate about conservation and community engagement, aligning with the organization’s mission while supporting both operational and creative needs.

WHAT'S IN IT FOR YOU:

  • Room for career development

  • Collaborative, supportive work environment where your contributions are valued

OTHER THINGS THAT YOU NEED TO KNOW:

  • This is a part-time work opportunity.

  • You'll be asked to work during Central Standard Time (CST).

IMPORTANT NOTE:

Application Requirement: Applications with missing requirements will not be acknowledged. Additionally, ensure all documents are in English.

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