Operations and Administrative Support

PART-TIME

IN THIS ROLE YOU WILL:

Organize and streamline 4–5 existing Excel sheets related to grants, proposals, deadlines, and funding workflows.
Compile information into a single organized system (ex: Monday.com board).
Set up calendar invites/reminders ahead of deadlines.
Double-check and verify all deadline details and category placements.
Maintain accuracy across all grant-related information and documents
Support calendar oversight — the client uses Calendly for most scheduling.
Monitor inbox for missed replies or follow-ups.
Help prevent missed messages or overlooked scheduling updates.
Provide proactive readouts/updates after meetings
Research and engage with new parent pipelines (“mom’s social media,” mommy listers, etc.).
Support list building and outreach for new student leads.
Assist with increasing inquiries from the existing form system
Light social media posting or coordination (not the main priority).
Help maintain a clean calendar of social activity.
Build generic marketing and simple event/gig proposals
Create 4–5 templated decks for recurring events
Assist with general business development tasks as needed.
Nice-to-have: Ability to help complete or write parts of grant proposals (not required, considered “extra credit”).

YOU WILL SUCCEED IN THIS ROLE IF YOU HAVE/ARE:

Highly detail-oriented, analytical, Type-A personality preferred.
Proactive communicator — provides updates, readouts, and checks assumptions.
Fast worker; comfortable in an agency-speed environment.
Reliable in double-checking deadlines, data accuracy, and commitments.
Comfortable managing multiple priorities in a fast-moving nonprofit environment.

WHAT'S IN IT FOR YOU:

OTHER THINGS THAT YOU NEED TO KNOW:

IMPORTANT NOTE:

Application Requirement: Applications with missing requirements will not be acknowledged. Additionally, ensure all documents are in English.

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